Job Description

Executive Assistant

Enhance Efficiency, Support Leadership Are you a proactive and organized professional who thrives in a fast-paced environment? Do you excel at managing details, multitasking, and supporting executive functions with precision? If you're an experienced Executive or Personal Assistant with superb organizational and communication skills, we want to speak with you. At NIVA Health, we're looking for an Executive Assistant who can provide essential support to our HR and Executive Team, ensuring our operations run smoothly and efficiently. What You'll Be Doing This isn't just managing calendars and correspondence. You'll be a vital link between our executives, employees, clients, and partners—bringing order and precision to our interactions and workflows. Your support will enhance productivity and contribute to the success of our team. In This Role, You'll:

• Serve as the primary point of contact among executives, employees, clients, and external partners.
• Manage and prioritize information flow effectively and accurately.
• Oversee calendars, scheduling and organizing meetings.
• Coordinate travel and accommodation arrangements.
• Prepare and maintain weekly, monthly, and quarterly reports.
• Format and draft internal and external communication materials, including memos, emails, and presentations.
• Record and maintain minutes during meetings.
• Screen phone calls and manage correspondence.
• Purchasing and facilitating delivery of equipment to new and existing team members
• Perform additional duties as assigned by management.

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